With businesses now frequently providing employees with laptops, smartphones, and other expensive IT equipment, the risk of these assets getting lost or stolen has significantly increased. Implementing effective strategies to track such equipment not only minimizes financial losses but also helps protect sensitive company data.
1. Implement an Asset Management System
An asset management system, such as AssetPad, allows companies to track all their assets digitally, including their location, user, and condition. These systems often use barcodes or RFID tags attached to the equipment, enabling real-time tracking. If a device is lost or stolen, the system can provide crucial information like the last known location, potentially aiding in its recovery.
2. Use Built-In Tracking Features
Many modern devices come with built-in tracking features. Services like Apple's Find My or Microsoft's Find My Device allow for real-time tracking of devices provided they are connected to the internet. Some services even offer remote lock or erase features, ensuring your sensitive data is protected even if the device is stolen.
3. Install Third-Party Tracking Software
For devices that don't come with built-in tracking features, or for added security, companies can install third-party tracking software. These programs can provide real-time location tracking and allow for remote commands such as locking the device or displaying a message on the screen.
4. Employ Geo-Fencing
Geo-fencing involves setting up virtual boundaries for your devices. If a device leaves a pre-defined area, such as your office premises, you get an alert. This can be particularly useful for detecting theft early and increasing the chances of recovery.
5. Train Employees
It's essential to educate employees about the risks of device theft and loss and train them on best practices to prevent these incidents. These include not leaving devices unattended in public places, using secure Wi-Fi connections, and immediately reporting any lost or stolen equipment.
6. Insure Your Equipment
While insurance doesn't help track lost or stolen equipment, it can mitigate the financial impact. Look for insurance policies that cover loss and theft and understand their terms and conditions. Remember to keep a detailed and updated inventory of all your assets for insurance purposes.
7. Establish Clear Policies
Create clear policies about equipment usage, including the handling of lost or stolen items. Policies should detail the steps employees must take when a device is lost or stolen, including reporting procedures and responsibilities.
To conclude, the key to tracking lost and stolen equipment lies in being proactive. A combination of technology, training, and policy can significantly reduce the risk and impact of equipment loss or theft. Remember, the goal is not just to protect the financial investment in these devices but also to safeguard your company's sensitive data.